VDF Official Forms, Regulations, Pamphlets, and Policy Letters

The information provided on this page supersedes all previous versions of Forms, Regulations, Pamphlets, and Policy Letters.

In the table below are the most up-to-date Forms, Regulations, Pamphlets, and Policy Letters that are published from Headquarters. Publications and Forms are in numeric and then alphabetical order. There is also a Search function available.

Publication/Form Number designations are as follows:

VDFR = VDF Regulation

VDFP = VDF Pamphlet

VDF Form = VDF Form

VDF CPL = Command Policy Letter

Other designations may simply be the document name, such as DMA Workman’s Comp Form, since this is an outside form.

Most files are in PDF fillable format and can be saved, printed and emailed. Some forms contain Forms Directives that contain further instruction on how to correctly fill out the VDF Forms. For the Forms that do not have a Forms Directive means that the form is self-explanatory. Some files are in Word format that can also be downloaded.

When a link is clicked to view a PDF file, you may be prompted to download the file to your computer in order to complete it. All forms are saved by their appropriate name so they can be easily found on your computer.

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When submitting a form, please save it with your last name added to the front of the filename. For example: Jones_Form 600-8-1.pdf

ALERT: Be sure to review PDF files in their entirety. There are some that are more than one page in length.

Forms, Regulations, Pamphlets, and Policy Letters

Pub/Form NumberPub/Form DatePub/Form TitleDownloadable File(s)
FINANCIAL
VDFR 37-1 JAN 2014 Financial Operations and Procurement VDFR 37-1
VDFR 37-2JAN 2014Budget Planning and ProgrammingVDFR 37-2
CHAPLAINCY
VDFR 165-1AUG 2017Chaplain Corps ActivitiesVDFR 165-1
SAFETY
VDFR 385-10-1SEP 2014Safety ProgramVDFR-385-10-1
VDFP 385-10-1SEP 2014Safety Program (Associated Pamphlet)Pamphlet VDFP 385-10-1
VDFR 385-10-2SEP 2014Safety Program – Accident Investigation and ReportingVDFR-385-10-2
VDFR 385-10-3SEP 2014Safety Program – Public, Family, and Seasonal SafetyVDFR-385-10-3
VDFR 385-10-4SEP 2014Safety Program – Radiation Safety ManagementVDFR-385-10-4
VDFR 385-10-5SEP 2014Safety Program – Safety Award ProgramVDFR-385-10-5
VDFP 385-10-5SEP 2014Safety Program – Safety Award Program (Associated Pamphlet) VDFP_385-10-5
VDFR 385-10-6SEP 2014Safety Program – System Safety ManagementPosting Soon
VDFR 385-10-7SEP 2014Safety Program – Training Requirements.pdf
VDFP 385-10-7SEP 2014Safety Program – Training Requirements (Associated Pamphlet)VDFP_385-10-7
VDFR 385-10-8SEP 2014Safety Program – Motor Vehicle Accident PreventionVDFR-385-10-7
VDFR 385-10-9SEP 2014Safety Program – Sustaining PersonnelVDFR-385-10-9
VDFR 385-10-10SEP 2014Safety Program – Supporting the Home Station and Industrial BaseVDFR-385-10-10
VDFP 385-10-10SEP 2014Safety Program – Supporting the Home Station and Industrial Base (Associated Pamphlet)VDFP_385-10-10
PERSONNEL AND ADMINISTRATION
tbdtbdGeneral Guidance Memos from G-1
{Personnel and Administrative Guidance for All Commands
AUG 2014 G1 Memorandum and others to be sent in}
.pdf
VDF Enlistment ApplicationJUNE 2010VDF Enlistment ApplicationVDF Enlistment Application
VDF 3R FormOCT 2016Personnel Action RequestForm 3R
VDF 3R Form DirectiveJUNE 20103R Form DirectiveForm 3R Directive
VDF Form 14-R18 FEB 19Consent of Parent or GuardianVDF Form 14-R
VDFR 25-52SEP 2015Authorized AbbreviationsVDFR-25-52
VDFR 25-59OCT 2017Office SymbolsVDFR-25-29
VDFR 35RAUG 2010VDF Promotion Screen Board ReportVDF Form 35R
VDFR 140-1FEB 2017Reserve (Active Reserve and Individual Ready Reserve)VDFR-140-1
VDFR 380-67APR 2018VDF Background ChecksVDFR 380-67
VDF Form 380-67APR 2018VDF Background Check FormVDF Form 380-67
VDFR 600-8-4APR 2015Line of Duty: Policy, Procedures, and InvestigationsVDFR-600-8-4
DMA Workman’s Comp FormAPR 2015DMA Accident Report and Investigation Form (Blank – fillable) (Associated Form)DMA Accident Report and Investigation
DMA Workman’s Comp Form (Example)APR 2015DMA Accident Report and Investigation Form (Example)DMA Example Form
SIRAUG 2018Serious Incident ReportSerious Incident Report
VDFR 600-8-14DEC 2015Identification CardsID Card Regulation
VDF Form 600-8-14VDF Identification Card (email to: idcards@vdf.virginia.gov) (Associated Form)VDF ID Card Application Form
VDFR 600-8-38DEC 2015Enlisted and Officer Reductions (Voluntary)VDFR 600-8-38
VDFR 600-8-104FEB 2017Military Human Resource Records ManagementVDFR 600-8-104
VDFR 600-9 XXX 2018Weight Management ProgramPosting Soon
VDFR 600-10OCT 2006Personnel and Administrative Procedures (Currently being phased out – see memo below for current status of VDFR 600-10)VDFR 600-10
XX XXX XXXXXX XXX XXXXG-1 Guidance Memo of XX XXX XXXX on Status of 600-10Posting Soon
VDFR 600-90NOV 2014Special Classification for VehicleVDFR 600-90
VDFR 601-100JUL 2016Appointment of Commissioned and Warrant Officers (Supersedes the provisions of VDF Regulation 600-10, Chapter 2) VDFR 601-100
VDF Form 601-100VDF Oath for Officer (Associated Form)Form 601-100
VDFR 601-210JUL 2016Enlisted Personnel (Supersedes the provisions of VDF Regulation 600-10, Chapter 2)VDFR 601-210`
VDF Form 601-210JAN 2016VDF Oath for Enlisted (Associated Form)VDF Form 601-210
VDF Form 601-210-1JUL 2017VDF Out of State Employment WaiverVDF Form 610-210-1
VDFR 623-3FEB 2016 Performance Evaluation System VDFR 623-3
VDF Form 623-3FEB 2016Personnel Evaluation (Associated Form)VDF Form 623-3
VDFR 624-1MAR 2016Personnel PromotionsVDFR 624-1
VDF Form 624-1AFEB 2015Chain of Command and Insignia of Rank (Associated Form)VDFR 624-1 Appendix A
VDF Form 624-1BSEP 2009Military Customs and Courtesies (Associated Form)VDFR 624-1 Appendix B
VDF Form 624-1CSEP 2009General and Special Orders (Associated Form)VDFR 624-1 Appendix C
VDF Form 624-1DSEP 2009Hand Held Radio Operations (Associated Form)VDF Form 624-1D
VDF Form 624-1ESEP 2009Close Order Dismounted Drill (Associated Form)VDFR 624-1 Appendix D
VDF Form 624-1-1AUG 2015Promotion Eligibility and Screening Report (formerly 624-1X) (Associated Form)VDF Form 624-1-1
VDFR 635-1OCT 2016RetirementVDFR 635-1
VDF Form 635-1-1OCT 2016VDF Memo Request for Placement on List of the Virginia Unorganized Militia, Retired (Associated Form)VDF Form 635-1-1
VDFR 670-1FEB 2016Uniform RegulationVDFR 670-1
VDFR 600-8-22NOV 2017Award PolicyVDFR 600-8-22 Awards Regulation
VDF Form 638-RJUL 2016VDF Recommendation of Award of VDF Decoration (Associated Form)VDF Form 638-R
VDF Form 638-BNOV 2012Letter for Recommendation of Service, Training, Recruiting Awards (Associated Form)VDF Form 638-B
VDF Form 638-CMAY 2016Letter for Recommendation of Meritorious Unit Citation Ribbon (MUCR) (Associated Form)VDF Form 638-C
VDFR 672-10NOV 2015Noncommissioned Officer of the Year VDFR 672-10
VDFR 680-1MAY 2015Personnel Assets Attendance and Unit Strength AccountingVDFR-680-1
VDF Form 680-1-1OCT 2017VDF Personnel Sign In Sheet (Associated Form)VDF Form 680-1-1
VDF Form 680-1-2OCT 2017VDF Morning Report (MR) (Associated Form)VDF Form 680-1-2
VDF Form 680-1-3OCT 2017VDF Consolidated Strength Report (CSR) (Associated Form)VDF Form 680-1-3
VDF Form 680-1-4OCT 2017VDF Alpha Roster (Associated Form)VDF Form 680-1-4
VDF Form 680-1-5JUL 2010Alternative Training or Extra Volunteer Hours Certification (ATEV) (Associated Form)VDF Form 680-1-5
VDF Form 680-1-6OCT 2017Drill Attendance by Calendar Year (Associated Form)VDF Form 680-1-6
LOGISTICS, PROPERTY, AND INVENTORY
VDF Form 9JAN 2019VDF License Plate AuthorizationVDF Form 9
VDFR 710-2OCT 2013Logistics ProceduresVDFR 710-2
VDF Form 710-2AMAR 2011FORM: Fixed Accounting and Control System (Associated Form)VDF Form 710-2A
VDF Form 710-2BMAR 2011FORM: Controlled Inventory of VDF Equipment Less Than $500.00 (Associated Form)VDF Form 710-2B
VDF Form 710-2A&BMAR 2011VDFR 710-2 (Appendix A & B) {Fillable FORM} (Associated Form)VDF Form 710-2 Appendix A and B
VDFR 710-2CJAN 1982Hand Receipts VDF Form 710-2C
VDF Form 710-2DOCT 2013(Associated Form) Individual Issued Uniforms / Equipment ReceiptVDFR 710-2D
VDF Form 710-2EDEC 2011Request for Issue or Turn-In **** Temporary Hand Receipt **** (Associated Form)VDF Form 710-2E
VDFR 710-2FAUG 2011Request for issue or Turn-In **** Multiple Item Request **** (Associated Form)VDF Form 710-2F
VDF-DMAHR-123-005JAN 2019Drivers License Policy and Vehicle Use Agreement Page 5, Attachment A MUST be completedDrivers License Policy and Form
VIRGINIA DEFENSE FORCE SEXUAL HARASSMENT PREVENTION POLICY
DMAHR-123-012DEC 2017DMA Sexual Harassment PolicyDMAHR-123-012
Guidance MemoAPR 2017G-1 Guidance Memo on Sexual Harassment Prevention and Response G1 Guidance Memo
Training PresentationFEB 2017Sexual Harassment and Sexual Assault Prevention and Response PresentationTraining Presentation
Sexual Harassment and Sexual Assault Prevention and Response PresentationAPR 2017Sexual Harassment Policy Quiz – Units shall request the answer key from either the G-1 or the ACTDET.Quiz
VIRGINIA DEFENSE FORCE SAFETY POLICY (See Safety Regulations and associated pamphlets above)
VIRGINIA DEFENSE FORCE PAMPHLETS
VDFP 385-1JAN 2014Additional Duty Safety Off-NCO (1)VDFP 385-1
VDFP 385-3JUN 2013Severe Wx Safety GuidelinesVDFP 385-3
VDFP 385-4JUN 2013Thermal InjuriesVDFP 385-4
VDFP 385-10-1SEP 2014Safety ProgramVDFP 385-10-1
VDFP 385-10-5SEP 2014Safety Program – Safety Award ProgramVDFP 385-10-5
VDFP 385-10-7SEP 2014Safety Program – Training RequirementsVDFP 385-7
VDFP 385-10-10SEP 2014Safety Program – Supporting the Home Station and Industrial BaseVDFP 385-10-10
VIRGINIA DEFENSE FORCE MEMORANDUMS
Policy Letters
DMAHR-123-012DEC 2017DMA Sexual Harassment PolicyDMAHR-123-012
VDF CPL 09-0210 FEB 09CPL 09-02 10FEB09 - Sensitive Item AccountabilityCPL 09-02
VDF CPL 09-0904 JUN 09CPL 09-09 04JUN09 - Use Voyager Fuel CardsVDF CPL 09-09
VDF CPL 09-1011 JUN 09CPL 09-10 11JUN09 - CG Open Door PolicyVDF CPL 09-10
VDF CPL 09-1123 JUN 09CPL 09-11 23JUN09 -Right VDF Member IG AccessVDF CPL 09-11
VDF CPL 09-1230 JUN 09CPL 09-12 30JUN09 -VDF Command E-Mail PolicyVDF CPL 09-12
VDF CPL 09-1315 DEC 09CPL 09-13 15DEC09- VDF BN Command Tour PolicyVDF CPL 09-13
VDF CPL 10-0119 JAN 2010CPL 10-01 19JAN10 -VDF Service Beyond 65 YearsVDF CPL 10-01
VDF CPL 10-0506 MAY 2010CPL 10-05 06MAY10 -VDF Grooming Standards Uniform WearVDF CPL 10-05
VDF CPL 12-0108 JUL 2012CPL 12-01 08JUL12 - VDF OFF SR NCO CMD Staff Assign Prof DEV PolicyVDF CPL 12-01
VDF CPL 14-0204 SEP 2014VDF Command Policy on the applicability of National Guard and Army regulations, publications, manuals, and pamphlets; United States Codes as applicableCPL 14-02
VDF CPL 15-0101 SEP 2015FirearmsVDF CPL 15-01
VDF CPL 16-0101 JUN 2016Virginia Defense Force (VDF) Command Policy on Ground Search and Rescue (GSAR).VDF CPL 16-01
VDF CPL 16-02 (Amended from 14-01)09 SEP 2016CPL16-02 (amended from 14-01) - Policy Letter Sexual Harrassment Rev 9_19_16VDF CPL 16-02
VDF CPL 18-0111 APR 2018CPL18-01 11APR18 - VDF Command Policy Letters No Longer in ForceVDF CPL 18-01
VDF CPL 18-0211 APR 2018CPL 18-02 11APR18 - Amateur Radio License TabsVDF CPL 18-02
VDF CPL 18-00327 NOV 2018CPL 18-003 27NOV18 - Active Detachment ScheduleCPL 18-003
VIRGINIA DEFENSE FORCE SUPPORTING DOCUMENTS
MEMO - Awards08 FEB 2017Awards MemoAwards Memo
MEMO: Clarification06 AUG 2017Clarification of Prior Service Discharges Separations Requiring Waivers MemoClarification of Prior Service, Discharges, Separations
MEMO: G1 Change to VDFR 601-100-1-1119 JULY 2018G-1_Guidance Memo Change to VDFR601-100_1-11G1 Guidance Memo VDFR 601-100-1-11 Change
MEMO: G1 Guidance to Disposition of MHRRs22 APR 2018G-1 Guidance Memo Disposition of MHRRs for Separated VDF PersonnelG1 Guidance Memo on Disposition of MHHR
MEMO: G1 Promotion Order Authorization27 MAY 2016G-1 Memo on Promotion Order AuthorizationG1 Memo Promo Order Auth
MEMO: G1 Memo SAD Pay26 MAY 2016G1 Memo on SAD PayG1 Memo on SAD Pay
MEMO: VDF LeaveDEC 2016Memorandum on VDF LeaveMemo on VDF Leave
MEMO: PIO Wear Authorization19 JAN 2017Memorandum on PIO Wear AuthorizationMemo on PIO Wear Authorization
MEMO: Volunteer Hours02 JUL 2017Memorandum on VDF Volunteer Hours ReportingMemo on Volunteer Hours Reporting
MEMO: Continuous Background Checks12 FEB 2019Memorandum on VDF Continuous Background ChecksMemo Continuous Background Checks
VIRGINIA DEFENSE FORCE GUIDANCE MEMOS
CNGBI 5500.0115 JUN 2017National Guard Interaction with State Defense Forces (Chief National Guard Bureau Instruction – replaces National Guard Bureau Regulation 10-4) CNGBI 5500.01
ReportReportGeorge J. Stein. State Defense Forces: The Missing Link in National Security Report
RPT 108-491NOV 2005House Armed Services Committee Report 108-491RPT 108-491
VA CodeCURRENTCode of Virginia and Virginia Defense Force References VA Code Title 44
TAG COMMAND POLICY
TAG PL 15-024NOV 2015State Active Duty (15-024)TAG PL 15-024