The information provided on this page supersedes all previous versions of Forms, Regulations, Pamphlets, and Policy Letters.
In the table below are the most up-to-date Forms, Regulations, Pamphlets, and Policy Letters that are published from Headquarters.
Publication/Form Number designations are as follows:
- VDFR = VDF Regulation
- VDFP = VDF Pamphlet
- VDF Form = VDF Form
- VDF CPL = Command Policy Letter
- TAG PL = TAG Policy Letter
Other designations may simply be the document name, such as DMA Workman’s Comp Form, since this is an outside form.
Most files are in PDF fillable format and can be saved, printed and emailed. Some forms contain Forms Directives that contain further instruction on how to correctly fill out the VDF Forms. For the Forms that do not have a Forms Directive means that the form is self-explanatory. Some files are in Word format that can also be downloaded. When a link is clicked to view a PDF file, you may be prompted to download the file to your computer in order to complete it. All forms are saved by their appropriate name so they can be easily found on your computer.
NOTE: If you want to view the PDF in your browser, you may have to change your browser settings. How PDF files are treated are dependent upon your browser settings. Instructions on how to do so can be found here.
When submitting a form, please save it with your last name added to the front of the filename. For example: Jones_Form 600-8-1.pdf
ALERT: Be sure to review PDF files in their entirety. There are some that are more than one page in length.
NOTE: As of August 2022, we are in the process of updating this page with the latest VDF forms, regulations, pamphlets and policy letters. VDF Regulation 600-10 supersedes all previously published regulations where applicable.
VDF Regulation 600-10: Administrative and Personnel Procedures in the Virginia Defense Force
Pub/Form Number | Pub/Form Date | Pub/Form Title | Downloadable File(s) |
---|---|---|---|
VDF Regulation 600-10 | AUG 2022 | Administrative and Personnel Procedures in the Virginia Defense Force | VDFR 600-10 |
VDFR 600-10 Appendix A | JUL 2022 | References, Abbreviations, Brevity Codes, and Office Codes | VDFR 600-10 Appendix A |
VDFR 600-10 Appendix B | AUG 2022 | Accession of Unrestricted Line VDF Personnel | VDFR 600-10 Appendix B |
VDFR 600-10 Appendix C | AUG 2022 | Accession of Professional Branch VDF Personnel | VDFR 600-10 Appendix C |
VDFR 600-10 Appendix D | AUG 2022 | Administration and Correspondence Standard Operating Procedures | VDFR 600-10 Appendix D |
VDFR 600-10 Appendix E | AUG 2022 | Awards, Service Ribbons, and Skills Devices for VDF | VDFR 600-10 Appendix E |
VDFR 600-10 Appendix F | AUG 2022 | Virginia Defense Force Background Checks | VDFR 600-10 Appendix F |
VDFR 600-10 Appendix G | AUG 2022 | Identification Cards | VDFR 600-10 Appendix G |
VDFR 600-10 Appendix H | AUG 2022 | Personnel Evaluation Report and Counselling | VDFR 600-10 Appendix H |
VDFR 600-10 Appendix I | AUG 2022 | Personnel Assets Attendance and Unit Strength Accounting | VDFR 600-10 Appendix I |
VDFR 600-10 Appendix J | AUG 2022 | Personnel Boards | VDFR 600-10 Appendix J |
VDFR 600-10 Appendix K | AUG 2022 | Pending final review | Pending final review |
VDFR 600-10 Appendix L | AUG 2022 | Personnel Promotions | VDFR 600-10 Appendix L |
VDFR 600-10 Appendix M | AUG 2022 | Personnel Records Management | VDFR 600-10 Appendix M |
VDFR 600-10 Appendix N | AUG 2022 | Reductions (Voluntary) | VDFR 600-10 Appendix N |
VDFR 600-10 Appendix O | AUG 2022 | Reserves | VDFR 600-10 Appendix O |
VDFR 600-10 Appendix P | AUG 2022 | Separations, Retirement, and Placement on the Retired List of the Virginia Militia, Unorganized | VDFR 600-10 Appendix P |
VDFR 600-10 Appendix Q | AUG 2022 | Uniforms and Insignia Wear and Appearance | VDFR 600-10 Appendix Q |
VDF G4 Logistics Standard Operating Procedures
This Standard Operating Procedure and its enclosures outline Logistics responsibilities in the Virginia Defense Force to provide “hip pocket” formats for all major logistics actions leaders are likely to encounter.Pub/Form Number | Pub/Form Date | Pub/Form Title | Downloadable File(s) |
---|---|---|---|
VDF G4 Logistics Standard Operating Procedure | DEC 2021 | VDF G4 Logistics Standard Operating Procedure | VDF G4 Logistics SOP |
Requisition Form 37-1 | JUN 2020 | Requisition Form 37-1 | Requisition Form 37-1 |
State Property Retrieval Letter | State Property Retrieval Letter | State Property Retrieval Letter |
|
Form 3032 - Meal Sign In Sheet | NOV 2021 | Form 3032 Meal Sign In Sheet | Form 3032 Meal Sign In Sheet NOV 21 |
Electronic Equipment Maintenance and Accountability Procedures | NOV 2017 | Electronic Equipment Maintenance and Accountability Procedures | Electronic Equipment Maintenance and Accountability Procedures |
Vehicle Use Checklist | Vehicle Use Checklist | Vehicle Use Checklist |
Legacy Forms, Regulations, Pamphlets, and Policy Letters
Pub/Form Number | Pub/Form Date | Pub/Form Title | Downloadable File(s) |
---|---|---|---|
FINANCIAL | |||
VDFR 37-1 | JAN 2014 | Financial Operations and Procurement | VDFR 37-1 |
CHAPLAINCY | |||
VDFR 165-1 | AUG 2017 | Chaplain Corps Activities | VDFR 165-1 |
SAFETY | |||
VDFR 385-10-1 | SEP 2014 | Safety Program | VDFR-385-10-1 |
VDFP 385-10-1 | SEP 2014 | Safety Program (Associated Pamphlet) | Pamphlet VDFP 385-10-1 |
VDFR 385-10-2 | SEP 2014 | Safety Program – Accident Investigation and Reporting | VDFR-385-10-2 |
VDFR 385-10-3 | SEP 2014 | Safety Program – Public, Family, and Seasonal Safety | VDFR-385-10-3 |
VDFR 385-10-4 | SEP 2014 | Safety Program – Radiation Safety Management | VDFR-385-10-4 |
VDFR 385-10-5 | SEP 2014 | Safety Program – Safety Award Program | VDFR-385-10-5 |
VDFP 385-10-5 | SEP 2014 | Safety Program – Safety Award Program (Associated Pamphlet) | VDFP_385-10-5 |
VDFR 385-10-6 | SEP 2014 | Safety Program – System Safety Management | Posting Soon |
VDFR 385-10-7 | SEP 2014 | Safety Program – Training Requirements | |
VDFP 385-10-7 | SEP 2014 | Safety Program – Training Requirements (Associated Pamphlet) | VDFP_385-10-7 |
VDFR 385-10-8 | SEP 2014 | Safety Program – Motor Vehicle Accident Prevention | VDFR-385-10-7 |
VDFR 385-10-9 | SEP 2014 | Safety Program – Sustaining Personnel | VDFR-385-10-9 |
VDFR 385-10-10 | SEP 2014 | Safety Program – Supporting the Home Station and Industrial Base | VDFR-385-10-10 |
VDFP 385-10-10 | SEP 2014 | Safety Program – Supporting the Home Station and Industrial Base (Associated Pamphlet) | VDFP_385-10-10 |
PERSONNEL AND ADMINISTRATION | |||
Guidance Memoranda | Can be found below under Virginia Defense Force G-1 Guidance Memos | Search G-1 Guidance Memos | |
VDF Enlistment Application | JUNE 2010 | VDF Enlistment Application | VDF Enlistment Application |
VDF 3R Form | OCT 2016 | Personnel Action Request | Form 3R |
VDF 3R Form Directive | JUNE 2010 | 3R Form Directive | Form 3R Directive |
VDF Form 14-R | 18 FEB 19 | Consent of Parent or Guardian | VDF Form 14-R |
VDFR 25-52 | SEP 2015 | Authorized Abbreviations | VDFR-25-52 |
VDFR 25-59 | DEC 2019 | Office Symbols | VDFR 25-29 |
VDFR 35R | AUG 2010 | VDF Promotion Screen Board Report | VDF Form 35R |
VDFR 140-1 | FEB 2017 | Reserve (Active Reserve and Individual Ready Reserve) | VDFR-140-1 |
VDFR 380-67 | APR 2018 | VDF Background Checks | VDFR 380-67 |
VDF Form 380-67 | APR 2018 | VDF Background Check Form | VDF Form 380-67 |
VDFR 600-8-4 | APR 2015 | Line of Duty: Policy, Procedures, and Investigations | VDFR-600-8-4 |
DMA Workman’s Comp Form | APR 2015 | DMA Accident Report and Investigation Form (Blank – fillable) (Associated Form) | DMA Accident Report and Investigation |
DMA Workman’s Comp Form (Example) | APR 2015 | DMA Accident Report and Investigation Form (Example) | DMA Example Form |
SIR | AUG 2018 | Serious Incident Report | Serious Incident Report |
VDFR 600-8-14 | DEC 2015 | Identification Cards | VDFR 600-8-14 |
VDF Form 600-8-14 | VDF Identification Card (email to: idcards@vdf.virginia.gov) (Associated Form) | VDF ID Card Application Form | |
VDFR 600-8-38 | DEC 2015 | Enlisted and Officer Reductions (Voluntary) | VDFR 600-8-38 |
VDFR 600-8-104 | FEB 2017 | Military Human Resource Records Management | VDFR 600-8-104 |
VDFR 600-9 | XXX 2018 | Weight Management Program | Posting Soon |
VDFR 600-10 | OCT 2006 | Personnel and Administrative Procedures (Currently being phased out – see memo below for current status of VDFR 600-10) | VDFR 600-10 |
G-1 Guidance Memo of XX XXX XXXX on Status of 600-10 | Posting Soon | ||
VDFR 600-90 | NOV 2014 | Special Classification for Vehicle | VDFR 600-90 |
VDF Form 600-90 | AUG 2015 | Special Classification for Vehicle Form | VDF Form 600-90 |
VDFR 601-100 | MAR 2022 | Appointment of Commissioned and Warrant Officers (Supersedes the provisions of VDF Regulation 600-10, Chapter 2) | VDFR 600-100 |
VDF Form 601-100 | OCT 2019 | VDF Oath for Officer (Associated Form) | VDFR 601-100 Officer Oath |
VDF Form 601-101 | 15 JAN 2020 | VDF Professional Officer Appointments | VDFR 601-101 |
VDFR 601-210 | JUL 2016 | Enlisted Personnel (Supersedes the provisions of VDF Regulation 600-10, Chapter 2) | VDFR 601-210 |
VDF Form 601-210 | JAN 2016 | VDF Oath for Enlisted (Associated Form) | VDFR 601-210 Enlisted Oath |
VDF Form 601-210-1 | JUL 2017 | VDF Out of State Employment Waiver | VDF Form 601-201-1 |
VDFR 623-3 | FEB 2016 | Performance Evaluation System | VDFR 623-3 |
VDF Form 623-3 | FEB 2016 rev. JAN 2022 | Personnel Evaluation (Associated Form) | Form 623-3 |
VDFR 624-1 | MAR 2022 | Personnel Promotions | VDFR 624-1 |
VDF Form 624-1A | FEB 2015 | Chain of Command and Insignia of Rank (Associated Form) | VDFR 624-1 Appendix A |
VDF Form 624-1B | SEP 2009 | Military Customs and Courtesies (Associated Form) | VDFR 624-1 Appendix B |
VDF Form 624-1C | SEP 2009 | General and Special Orders (Associated Form) | VDFR 624-1 Appendix C |
VDF Form 624-1D | SEP 2009 | Hand Held Radio Operations (Associated Form) | VDF Form 624-1D |
VDF Form 624-1E | SEP 2009 | Close Order Dismounted Drill (Associated Form) | VDFR 624-1 Appendix D |
VDF Form 624-1-1 | AUG 2015 | Promotion Eligibility and Screening Report (formerly 624-1X) (Associated Form) | VDF Form 624-1-1 |
VDFR 635-1 | OCT 2016 | Retirement | VDFR 635-1 |
VDF Form 635-1-1 | OCT 2016 | VDF Memo Request for Placement on List of the Virginia Unorganized Militia, Retired (Associated Form) | VDF Form 635-1-1 |
VDFR 670-1 | FEB 2016 | Uniform Regulation | VDFR 670-1 |
VDFR 600-8-22 | NOV 2017 | Award Policy | VDFR 600-8-22 Awards Regulation |
VDF Form 638-R | JUL 2016 | VDF Recommendation of Award of VDF Decoration (Associated Form) | VDF Form 638-R |
VDF Form 638-B | NOV 2012 | Letter for Recommendation of Service, Training, Recruiting Awards (Associated Form) | VDF Form 638-B |
VDF Form 638-C | MAY 2016 | Letter for Recommendation of Meritorious Unit Citation Ribbon (MUCR) (Associated Form) | VDF Form 638-C |
VDFR 672-10 | NOV 2015 | Noncommissioned Officer of the Year | VDFR 672-10 |
VDFR 680-1 | MAY 2015 | Personnel Assets Attendance and Unit Strength Accounting | VDFR-680-1 |
VDF Form 680-1-1 | OCT 2017 | VDF Personnel Sign In Sheet (Associated Form) | VDF Form 680-1-1 |
VDF Form 680-1-2 | OCT 2017 | VDF Morning Report (MR) (Associated Form) | VDF Form 680-1-2 |
VDF Form 680-1-3 | OCT 2017 | VDF Consolidated Strength Report (CSR) (Associated Form) | VDF Form 680-1-3 |
VDF Form 680-1-4 | OCT 2017 | VDF Alpha Roster (Associated Form) | VDF Form 680-1-4 |
VDF Form 680-1-5 | JUL 2010 | Alternative Training or Extra Volunteer Hours Certification (ATEV) (Associated Form) | VDF Form 680-1-5 |
VDF Form 680-1-6 | OCT 2017 | Drill Attendance by Calendar Year (Associated Form) | VDF Form 680-1-6 |
LOGISTICS, PROPERTY, AND INVENTORY | |||
VDF Form 9 | JAN 2019 | VDF License Plate Authorization | VDF License Plate Authorization |
VDFR 710-2 | OCT 2013 | Logistics Procedures | VDFR 710-2 |
VDF Form 710-2A | MAR 2011 | FORM: Fixed Accounting and Control System (Associated Form) | VDF Form 710-2A |
VDF Form 710-2B | MAR 2011 | FORM: Controlled Inventory of VDF Equipment Less Than $500.00 (Associated Form) | VDF Form 710-2B |
VDF Form 710-2A&B | MAR 2011 | VDFR 710-2 (Appendix A & B) {Fillable FORM} (Associated Form) | VDF Form 710-2 Appendix A and B |
VDFR 710-2C | JAN 1982 | Hand Receipts | VDF Form 710-2C |
VDF Form 710-2D | OCT 2013 | (Associated Form) Individual Issued Uniforms / Equipment Receipt | VDFR 710-2D |
VDF Form 710-2E | DEC 2011 | Request for Issue or Turn-In **** Temporary Hand Receipt **** (Associated Form) | VDF Form 710-2E |
VDFR 710-2F | AUG 2011 | Request for issue or Turn-In **** Multiple Item Request **** (Associated Form) | VDF Form 710-2F |
VDF-DMAHR-123-005 | JAN 2019 | Drivers License Policy and Vehicle Use Agreement Page 5, Attachment A MUST be completed | Drivers License Policy and Form |
VIRGINIA DEFENSE FORCE SEXUAL HARASSMENT PREVENTION POLICY | |||
DMAHR-123-012 | DEC 2017 | DMA Sexual Harassment Policy | DMAHR-123-012 |
VDF CPL 16-02 (Amended from 14-01) | 09 SEP 2016 | CPL16-02 (amended from 14-01) - Policy Letter Sexual Harrassment Rev 9_19_16 | VDF CPL 16-02 |
Guidance Memo | APR 2017 | G-1 Guidance Memo on Sexual Harassment Prevention and Response | G1 Guidance Memo |
Training Presentation | FEB 2017 | Sexual Harassment and Sexual Assault Prevention and Response Presentation | Training Presentation |
Sexual Harassment and Sexual Assault Prevention and Response Presentation | APR 2017 | Sexual Harassment Policy Quiz – Units shall request the answer key from either the G-1 or the ACTDET. | Quiz |
VIRGINIA DEFENSE FORCE SAFETY POLICY | (See Safety Regulations and associated pamphlets above) | ||
VIRGINIA DEFENSE FORCE PAMPHLETS | |||
VDFP 385-1 | JAN 2014 | Additional Duty Safety Off-NCO (1) | VDFP 385-1 |
VDFP 385-3 | JUN 2013 | Severe Wx Safety Guidelines | VDFP 385-3 |
VDFP 385-4 | JUN 2013 | Thermal Injuries | VDFP 385-4 |
VDFP 385-10-1 | SEP 2014 | Safety Program | VDFP 385-10-1 |
VDFP 385-10-5 | SEP 2014 | Safety Program – Safety Award Program | VDFP 385-10-5 |
VDFP 385-10-7 | SEP 2014 | Safety Program – Training Requirements | VDFP 385-7 |
VDFP 385-10-10 | SEP 2014 | Safety Program – Supporting the Home Station and Industrial Base | VDFP 385-10-10 |
VIRGINIA DEFENSE FORCE MEMORANDUMS | |||
Policy Letters | |||
DMAHR-123-012 | DEC 2017 | DMA Sexual Harassment Policy | DMAHR-123-012 |
VDF CPL 13-01 | JAN 2013 | VDF CP on Applicability of National Guard and Army regulations, publications, manuals, and pamphlets; US Codes as applicable | VDF CPL 01-13 |
VDF CPL 15-01 | 01 SEP 2015 | Firearms | VDF CPL 15-01 |
VDF CPL 18-01 | 11 APR 2018 | CPL18-01 11APR18 - VDF Command Policy Letters No Longer in Force | VDF CPL 18-01 |
VDF CPL 18-02 | 11 APR 2018 | CPL 18-02 11APR18 - Amateur Radio License Tabs | VDF CPL 18-02 |
VDF CPL 18-003 | 27 NOV 2018 | CPL 18-003 Active Detachment Schedule | Being Updated |
VDF CPL 20-001 | 07 JAN 2020 | CPL 20-001 Political Activities of Members of the Virginia Defense Force | CPL 20-001 |
VDF CPL 21-001 | 24 FEB 2021 | CPL 21-001 - VDF Soldier Political Activities and Personal Communications | VDF CPL 21-001 |
VDF CPL 22-001 | 03 JAN 2022 | CPL 22-001 CG Policy Letter 001-2022 VDF Command Policy on Conflict of Interest Policy and Disclosure | CPL 22-001 |
VIRGINIA DEFENSE FORCE G-1 GUIDANCE MEMOS | |||
MEMO - Awards | 08 FEB 2017 | Awards Memo | Awards Memo |
MEMO: Clarification | 06 AUG 2017 | Clarification of Prior Service Discharges Separations Requiring Waivers Memo | Clarification of Prior Service, Discharges, Separations |
MEMO: G1 Change to VDFR 601-100-1-11 | 19 JULY 2018 | G-1_Guidance Memo Change to VDFR601-100_1-11 | G1 Guidance Memo VDFR 601-100-1-11 Change |
MEMO: G1 Guidance to Disposition of MHRRs | 22 APR 2018 | G-1 Guidance Memo Disposition of MHRRs for Separated VDF Personnel | G1 Guidance Memo on Disposition of MHHR |
MEMO: G1 Promotion Order Authorization | 27 MAY 2016 | G-1 Memo on Promotion Order Authorization | G1 Memo Promo Order Auth |
MEMO: G1 Memo SAD Pay | 26 MAY 2016 | G1 Memo on SAD Pay | G1 Memo on SAD Pay |
MEMO: VDF Leave | DEC 2016 | Memorandum on VDF Leave | Memo on VDF Leave |
MEMO: PIO Wear Authorization | 19 JAN 2017 | Memorandum on PIO Wear Authorization | Memo on PIO Wear Authorization |
MEMO: Volunteer Hours | 02 JUL 2017 | Memorandum on VDF Volunteer Hours Reporting | Memo on Volunteer Hours Reporting |
MEMO: Continuous Background Checks | 12 FEB 2019 | Memorandum on VDF Continuous Background Checks | Memo Continuous Background Checks |
FROM THE DEPARTMENT OF DEFENSE/NATIONAL GUARD BUREAU | |||
CNGBI 5500.01 | 15 JUN 2017 | National Guard Interaction with State Defense Forces (Chief National Guard Bureau Instruction – replaces National Guard Bureau Regulation 10-4) | CNGBI 5500.01 |
Political Activities by Members of the Armed Forces | FEB 2008 | DoD Directive for Political Activities by Members of the Armed Forces | DoD Directive 1344.10 |
HANDBOOKS, GUIDES, ETC. | |||
NCO and Petty Officer | CURRENT | The Noncommissioned Officer and Petty Officer - Backbone of the Armed Forces | NCO Backbone |
The Armed Forces Officer | CURRENT | The Armed Forced Officer | Armed Forces Officer |
2019 Commanders Legal Handbook | 2019 | 2019 Commanders Legal Handbook | 2019 Commanders Legal Handbook |
ADJUTANT GENERAL (TAG) COMMAND POLICY | |||
TAG CPL 15-024 | NOV 2015 | State Active Duty (15-024) | TAG PL 15-024 |
CPL 15-028 | DEC 2015 | Children and Animals in the Workplace | CPL 15-028 |
TAG CPL 18-004 | 12 JULY 2018 | CPL 18-004 Tobacco Use Policy | VA TAG Command Policy 18-004 |
VIRGINIA CODE - VIRGINIA MILITARY LAWS | |||
VA Code | CURRENT | Code of Virginia and Virginia Defense Force References | VA Code Title 44 |
STUDIES ON STATE DEFENSE FORCES | |||
George J. Stein, State Defenses Forces | SEPT 1984 | George J. Stein. State Defense Forces: The Missing Link in National Security | SDF Missin Link_Stein 1984 |
RPT 108-491 | NOV 2005 | House Armed Services Committee Report 108-491 | RPT 108-491 |