The information provided on this page supersedes all previous versions of Forms, Regulations, Pamphlets, and Policy Letters.

In the table below are the most up-to-date Forms, Regulations, Pamphlets, and Policy Letters that are published from Headquarters.

Publication/Form Number designations are as follows:

• VDFR = VDF Regulation
• VDFP = VDF Pamphlet
• VDF Form = VDF Form
• VDF CPL = Command Policy Letter
• TAG PL = TAG Policy Letter

Other designations may simply be the document name, such as DMA Workman’s Comp Form, since this is an outside form.

Most files are in PDF fillable format and can be saved, printed and emailed. Some forms contain Forms Directives that contain further instruction on how to correctly fill out the VDF Forms. For the Forms that do not have a Forms Directive means that the form is self-explanatory. Some files are in Word format that can also be downloaded. When a link is clicked to view a PDF file, you may be prompted to download the file to your computer in order to complete it. All forms are saved by their appropriate name so they can be easily found on your computer.

NOTE: If you want to view the PDF in your browser, you may have to change your browser settings. How PDF files are treated are dependent upon your browser settings. Instructions on how to do so can be found here.

When submitting a form, please save it with your last name added to the front of the filename. For example: Jones_Form 600-8-1.pdf

ALERT: Be sure to review PDF files in their entirety. There are some that are more than one page in length.

VDF Uniform Policy Letter

This policy establishes guidelines for the transition of the Virginia Defense Force (VDF) uniform from the Woodland camouflage Tactical Response Uniform to the Operational Camouflage Pattern (OCP) uniform, effective July 1, 2025, with a wear-out date for Woodland camouflage of December 31, 2028. The transition addresses supply chain challenges, ensure operational readiness, and enhances integration with Virginia National Guard (VANG) counterparts while maintaining distinct identification of VDF personnel. This policy includes adherence to Chief of the National Guard Bureau Instruction (CNGBI) 5500.01 to allow specific VDF modifications to the OCP uniform.

Policy	Pub/Form Date	Pub/Form Title	Downloadable File(s)
VDF Uniform Policy	SEP 2026	VDF Uniform Policy	Commander's Policy Letter

 

VDF Vehicle Tax Waiver – Special Classification for Calendar Year 2027

Any VDF member who wishes to request a waiver on their vehicle tax must download the instruction memo, carefully follow the directions and electronically fill out the VDF Form 600-90. Completed forms should be submitted to unit First Sergeant or Commander of Section Head, then unit leaders must submit the forms to the VDF Active Detachment no later than Nov. 16, 2026. Please note that it is up to each individual locality as to whether or not the request will be granted.

Pub/Form Number	Pub/Form Date	Pub/Form Title	Downloadable File(s)
VDF Form 600-90	SEP 2026	Request for Special Classification of Vehicle of Virginia Defense Force (VDF) Member	VDF Form 600-90
Vehicle Tax Waiver for CY2027	SEP 2026	Vehicle Tax Waiver (Special Classification) for CY2027 Instruction Memo	Vehicle Tax Waiver Instruction Memo

 

VDF Promotion Regulation and Checklist

Pub/Form Number	Pub/Form Date	Pub/Form Title	Downloadable File(s)
VDFR 600-10 Appendix L	MAR 2024	VDF Personnel Promotions	VDFR 600-10 Appendix L
VDF Enlisted Promotion Packet Review Checklist	DEC 2023	VDF Enlisted Promotion Packet Review Checklist	VDF Enlisted Promotion Packet Review Checklist

 

VDF Forms

This regulation prescribes, using a modular approach, the policies, procedures, and programs for Virginia Defense Force personnel and administrative matters. Where applicable, this regulation supersedes all previously regulations.

Pub/Form Number	Pub/Form Date	Pub/Form Title	Downloadable File(s)
VDF Form 638-B	JUL 2026	Service Ribbon Request Form	VDF Form 638-B
VDF Form 380-67	JUL 2026	Background Check Request	VDF Form 380-67

 

VDF Regulation 600-10: Administrative and Personnel Procedures in the Virginia Defense Force

Pub/Form Number	Pub/Form Date	Pub/Form Title	Downloadable File(s)
VDF Regulation 600-10	AUG 2022	Administrative and Personnel Procedures in the Virginia Defense Force	VDFR 600-10
VDFR 600-10 Appendix A	JUL 2022	References, Abbreviations, Brevity Codes, and Office Codes	VDFR 600-10 Appendix A
VDFR 600-10 Appendix B	AUG 2022	Accession of Unrestricted Line VDF Personnel	VDFR 600-10 Appendix B
VDFR 600-10 Appendix C	AUG 2022	Accession of Professional Branch VDF Personnel	VDFR 600-10 Appendix C
VDFR 600-10 Appendix D	AUG 2022	Administration and Correspondence Standard Operating Procedures	VDFR 600-10 Appendix D
VDFR 600-10 Appendix E	AUG 2022	Awards, Service Ribbons, and Skills Devices for VDF	VDFR 600-10 Appendix E
VDFR 600-10 Appendix F	JUL 2026	Virginia Defense Force Background Checks	VDFR 600-10 Appendix F
VDFR 600-10 Appendix G	JUN 2026	Identification Cards	VDFR 600-10 Appendix G
VDFR 600-10 Appendix H	AUG 2022	Personnel Evaluation Report and Counselling	VDFR 600-10 Appendix H
VDFR 600-10 Appendix I	JUL 2026	Personnel Assets Attendance and Unit Strength Accounting	VDFR 600-10 Appendix I
VDFR 600-10 Appendix J	AUG 2022	Personnel Boards	VDFR 600-10 Appendix J
VDFR 600-10 Appendix K	AUG 2022	Pending final review	Pending final review
VDFR 600-10 Appendix M	JUN 2026	Personnel Records Management	VDFR 600-10 Appendix M
VDFR 600-10 Appendix N	JUN 2026	Reductions (Voluntary)	VDFR 600-10 Appendix N
VDFR 600-10 Appendix O	AUG 2022	Reserves	VDFR 600-10 Appendix O
VDFR 600-10 Appendix P	AUG 2022	Separations, Retirement, and Placement on the Retired List of the Virginia Militia, Unorganized	VDFR 600-10 Appendix P
VDFR 600-10 Appendix Q	AUG 2022	Uniforms and Insignia Wear and Appearance	VDFR 600-10 Appendix Q

 

VDF G4 Logistics Standard Operating Procedures

This Standard Operating Procedure and its enclosures outline Logistics responsibilities in the Virginia Defense Force to provide “hip pocket” formats for all major logistics actions leaders are likely to encounter.

Pub/Form Number	Pub/Form Date	Pub/Form Title	Downloadable File(s)
VDF G4 Logistics Standard Operating Procedure	DEC 2021	VDF G4 Logistics Standard Operating Procedure	VDF G4 Logistics SOP
VDF Requisition Form 37-1	JUN 2020	Requisition Form 37-1	Requisition Form 37-1
State Property Retrieval Letter		State Property Retrieval Letter	State Property Retrieval Letter
VDF Form 3032 - Meal Sign In Sheet	NOV 2021	Form 3032 Meal Sign In Sheet	Form 3032 Meal Sign In Sheet NOV 21
Electronic Equipment Maintenance and Accountability Procedures	NOV 2017	Electronic Equipment Maintenance and Accountability Procedures	Electronic Equipment Maintenance and Accountability Procedures
VDF Vehicle Use Checklist		Vehicle Use Checklist	Vehicle Use Checklist