VDF Official Forms, Regulations, Pamphlets, and Policy Letters
The information provided on this page supersedes all previous versions of Forms, Regulations, Pamphlets, and Policy Letters.
In the table below are the most up-to-date Forms, Regulations, Pamphlets, and Policy Letters that are published from Headquarters.
Publication/Form Number designations are as follows:
- VDFR = VDF Regulation
- VDFP = VDF Pamphlet
- VDF Form = VDF Form
- VDF CPL = Command Policy Letter
- TAG PL = TAG Policy Letter
Other designations may simply be the document name, such as DMA Workman’s Comp Form, since this is an outside form.
Most files are in PDF fillable format and can be saved, printed and emailed. Some forms contain Forms Directives that contain further instruction on how to correctly fill out the VDF Forms. For the Forms that do not have a Forms Directive means that the form is self-explanatory. Some files are in Word format that can also be downloaded. When a link is clicked to view a PDF file, you may be prompted to download the file to your computer in order to complete it. All forms are saved by their appropriate name so they can be easily found on your computer.
NOTE: If you want to view the PDF in your browser, you may have to change your browser settings. How PDF files are treated are dependent upon your browser settings. Instructions on how to do so can be found here.
When submitting a form, please save it with your last name added to the front of the filename. For example: Jones_Form 600-8-1.pdf
ALERT: Be sure to review PDF files in their entirety. There are some that are more than one page in length.
NOTE: As of March 2024, we are in the process of updating this page with the latest VDF forms, regulations, pamphlets and policy letters. VDF Regulation 600-10 supersedes all previously published regulations where applicable.
VDF Promotion Regulation and Checklist
| Pub/Form Number | Pub/Form Date | Pub/Form Title | Downloadable File(s) |
|---|---|---|---|
| VDFR 600-10 Appendix L | March 2024 | Personnel Promotions | VDFR 600-10 Appendix L |
| VDF Enlisted Promotion Packet Review Checklist | December 2023 | VDF Enlisted Promotion Packet Review Checklist | VDF Enlisted Promotion Packet Review Checklist |
VDF Regulation 600-10: Administrative and Personnel Procedures in the Virginia Defense Force
| Pub/Form Number | Pub/Form Date | Pub/Form Title | Downloadable File(s) |
|---|---|---|---|
| VDF Regulation 600-10 | AUG 2022 | Administrative and Personnel Procedures in the Virginia Defense Force | VDFR 600-10 |
| VDFR 600-10 Appendix A | JUL 2022 | References, Abbreviations, Brevity Codes, and Office Codes | VDFR 600-10 Appendix A |
| VDFR 600-10 Appendix B | AUG 2022 | Accession of Unrestricted Line VDF Personnel | VDFR 600-10 Appendix B |
| VDFR 600-10 Appendix C | AUG 2022 | Accession of Professional Branch VDF Personnel | VDFR 600-10 Appendix C |
| VDFR 600-10 Appendix D | AUG 2022 | Administration and Correspondence Standard Operating Procedures | VDFR 600-10 Appendix D |
| VDFR 600-10 Appendix E | AUG 2022 | Awards, Service Ribbons, and Skills Devices for VDF | VDFR 600-10 Appendix E |
| VDFR 600-10 Appendix F | AUG 2022 | Virginia Defense Force Background Checks | VDFR 600-10 Appendix F |
| VDFR 600-10 Appendix G | AUG 2022 | Identification Cards | VDFR 600-10 Appendix G |
| VDFR 600-10 Appendix H | AUG 2022 | Personnel Evaluation Report and Counselling | VDFR 600-10 Appendix H |
| VDFR 600-10 Appendix I | AUG 2022 | Personnel Assets Attendance and Unit Strength Accounting | VDFR 600-10 Appendix I |
| VDFR 600-10 Appendix J | AUG 2022 | Personnel Boards | VDFR 600-10 Appendix J |
| VDFR 600-10 Appendix K | AUG 2022 | Pending final review | Pending final review |
| VDFR 600-10 Appendix M | AUG 2022 | Personnel Records Management | VDFR 600-10 Appendix M |
| VDFR 600-10 Appendix N | AUG 2022 | Reductions (Voluntary) | VDFR 600-10 Appendix N |
| VDFR 600-10 Appendix O | AUG 2022 | Reserves | VDFR 600-10 Appendix O |
| VDFR 600-10 Appendix P | AUG 2022 | Separations, Retirement, and Placement on the Retired List of the Virginia Militia, Unorganized | VDFR 600-10 Appendix P |
| VDFR 600-10 Appendix Q | AUG 2022 | Uniforms and Insignia Wear and Appearance | VDFR 600-10 Appendix Q |
VDF G4 Logistics Standard Operating Procedures
This Standard Operating Procedure and its enclosures outline Logistics responsibilities in the Virginia Defense Force to provide “hip pocket” formats for all major logistics actions leaders are likely to encounter.| Pub/Form Number | Pub/Form Date | Pub/Form Title | Downloadable File(s) |
|---|---|---|---|
| VDF G4 Logistics Standard Operating Procedure | DEC 2021 | VDF G4 Logistics Standard Operating Procedure | VDF G4 Logistics SOP |
| Requisition Form 37-1 | JUN 2020 | Requisition Form 37-1 | Requisition Form 37-1 |
| State Property Retrieval Letter | State Property Retrieval Letter | State Property Retrieval Letter |
|
| Form 3032 - Meal Sign In Sheet | NOV 2021 | Form 3032 Meal Sign In Sheet | Form 3032 Meal Sign In Sheet NOV 21 |
| Electronic Equipment Maintenance and Accountability Procedures | NOV 2017 | Electronic Equipment Maintenance and Accountability Procedures | Electronic Equipment Maintenance and Accountability Procedures |
| Vehicle Use Checklist | Vehicle Use Checklist | Vehicle Use Checklist |