VDF Recruit Information Form

Virginia Defense Force Recruit Information Form

Please provide the following information so our recruiters can help you explore opportunities in the Virginia Defense Force. Once you complete the form, click “Submit,” and the information will be sent to the VDF recruiters. You should expect a follow up in three to five days. The red asterisk * indicates required fields. Please be sure to enter the verification code before you click the “Submit” button.

First name*
Last name*
Email address:*
Best Phone Number for Contact:*
Current city or county of residence:*
Current state of residence:*
Zip code:*
Age:*
Every convicted of a felony?*
- Yes
- No
Prior military?*
- Yes
- No
If yes, what branch of military branch did you serve?:
- U.S. Army
- U.S. Air Force
- U.S. Navy
- U.S. Marine Corps
- U.S. Coast Guard
Former Military Rank and Discharge Conditions:
Any current or former government service at the county, state or federal level?
What civilian/military education or industry-recognized certifications can you share with the VDF?
What would you like to learn from the VDF?
Why do you want to join the VDF?*
How did you hear about the VDF?*
CAPTCHA
Name
This field is for validation purposes and should be left unchanged.

PRIVACY NOTICE

Last updated April 2022

Thank you for choosing to be part of our community at Virginia Department of Military Affairs, Virginia Defense Force (“We,” “us,” or “our“). We are committed to protecting your personal information and your right to privacy. If you have any questions or concerns about this privacy notice or our practices with regard to your personal information, please contact us at vdfit2021@gmail.com or at vdfhqs@gmail.com.

This privacy notice describes how we might use your information if you:

Visit our website at https://www.vdf.virginia.gov
Engage with us in the activity of Recruitment to the Virginia Defense Force based on the information you have provided in the online at https://vdf.virginia.gov/vdf-recruit-information-form/

In this privacy notice, if we refer to:

“Website,” we are referring to any website of ours that references or links to this policy

The purpose of this privacy notice is to explain to you in the clearest way possible what information we collect, how we use it, and what rights you have in relation to it. If there are any terms in this privacy notice that you do not agree with, please discontinue use of our Services immediately.

Please read this privacy notice carefully, as it will help you understand what we do with the information that we collect.

TABLE OF CONTENTS

WHAT INFORMATION DO WE COLLECT?
WILL YOUR INFORMATION BE SHARED WITH ANYONE?
HOW LONG DO WE KEEP YOUR INFORMATION?
HOW DO WE KEEP YOUR INFORMATION SAFE?
DO WE COLLECT INFORMATION FROM MINORS?
WHAT ARE YOUR PRIVACY RIGHTS?
CONTROLS FOR DO-NOT-TRACK FEATURES
DO CALIFORNIA RESIDENTS HAVE SPECIFIC PRIVACY RIGHTS?
DO WE MAKE UPDATES TO THIS NOTICE?
HOW CAN YOU CONTACT US ABOUT THIS NOTICE?
HOW CAN YOU REVIEW, UPDATE OR DELETE THE DATA WE COLLECT FROM YOU?

WHAT INFORMATION DO WE COLLECT?
Personal information you disclose to us.

In Short: We collect personal information that you provide to us.

We collect personal information that you voluntarily provide to us when you express an interest in obtaining information about us or our products and Services, when you participate in activities on the Website or otherwise when you contact us.

The personal information that we collect depends on the context of your interactions with us and the Website, the choice you make to provide your information for VDF Recruiting actions. The personal information we collect may include the following:

Personal Information Provided by You.

We collect names; phone numbers; email addresses; mailing addresses; birthday; height; weight; and other similar information.

All personal information that you provide to us must be true, complete and accurate, and you must notify us of any changes to such personal information.

HOW DO WE USE YOUR INFORMATION?

In Short: We process your information for purposes based on legitimate VDF interests, compliance with our legal obligations, and/or your consent.

We use personal information collected via our Website for VDF Recruitment purposes described below. We process your personal information for this purpose in reliance on our legitimate business interests, in order to enter into or perform a recruitment with you, with your consent, and/or for compliance with our legal obligations. We indicate the specific processing grounds we rely on next to each purpose listed below.

We use the information we collect or receive:

Volunteering for Recruitment into the Virginia Defense Force

WILL YOUR INFORMATION BE SHARED WITH ANYONE?

In Short: We only share information with your consent, to comply with laws, to provide you with services, to protect your rights, or to fulfill VDF obligations.

We may process or share your data that we hold based on the following legal basis:

Consent: We may process your data if you have given us specific consent to use your personal information for a VDF Recruiting.

Legitimate Interests: We may process your data when it is reasonably necessary to achieve our legitimate business interests.

Performance of a Recruitment: Where we have entered into a recruitment action with you, we may process your personal information to fulfill the terms of this recruitment.

Legal Obligations: We may disclose your information where we are legally required to do so in order to comply with applicable law, governmental requests, a judicial proceeding, court order, or legal process, such as in response to a court order or a subpoena (including in response to public authorities to meet national security or law enforcement requirements).

Vital Interests: We may disclose your information where we believe it is necessary to investigate, prevent, or take action regarding potential violations of our policies, suspected fraud, situations involving potential threats to the safety of any person and illegal activities, or as evidence in litigation in which we are involved.

HOW LONG DO WE KEEP YOUR INFORMATION?

In Short: We keep your information for as long as necessary to fulfill the purposes outlined in this privacy notice unless otherwise required by law.

We will only keep your personal information for as long as it is necessary for the purposes set out in this privacy notice, unless a longer retention period is required or permitted by law (such as tax, accounting or other legal requirements). No purpose in this notice will require us keeping your personal information for longer than 1 year.

When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymize such information, or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible.

HOW DO WE KEEP YOUR INFORMATION SAFE?

In Short: We aim to protect your personal information through a system of organizational and technical security measures.

We have implemented appropriate technical and organizational security measures designed to protect the security of any personal information we process. However, despite our safeguards and efforts to secure your information, no electronic transmission over the Internet or information storage technology can be guaranteed to be 100% secure, so we cannot promise or guarantee that hackers, cybercriminals, or other unauthorized third parties will not be able to defeat our security, and improperly collect, access, steal, or modify your information. Although we will do our best to protect your personal information, transmission of personal information to and from our Website is at your own risk. You should only access the Website within a secure environment.

DO WE COLLECT INFORMATION FROM MINORS?

In Short: We do not knowingly collect data from or market to children under 18 years of age.

We do not knowingly solicit data from children under 18 years of age. By using the Website, you represent that you are at least 18 or that you are the parent or guardian of such a minor and consent to such minor dependent’s use of the Website.

Individuals who are between age 16 and 18 may join the VDF with the permission of their parent or guardian. We ask parents or guardians to reach out using this account if your child is interested in joining the VDF.

If we learn that personal information from users less than 18 years of age has been collected, we will deactivate the Recruitment request and take reasonable measures to promptly delete such data from our records. If you become aware of any data we may have collected from children under age 18, please contact us at vdfit2021@gmail.com.

WHAT ARE YOUR PRIVACY RIGHTS?

In Short: You may request that your information be removed from our files at any time.

CONTROLS FOR DO-NOT-TRACK FEATURES

We are accepting your personal information for VDF Recruiting only that you have voluntarily provided. We do not use your information for tracking of any kind. However, if a standard for online tracking is adopted that we must follow in the future, we will inform you about that practice in a revised version of this privacy notice.

DO WE MAKE UPDATES TO THIS NOTICE?

In Short: Yes, we will update this notice as necessary to stay compliant with relevant laws.

We may update this privacy notice from time to time. The updated version will be indicated by an updated “Revised” date and the updated version will be effective as soon as it is accessible. If we make material changes to this privacy notice, we may notify you either by prominently posting a notice of such changes or by directly sending you a notification. We encourage you to review this privacy notice frequently to be informed of how we are protecting your information.

HOW CAN YOU CONTACT US ABOUT THIS NOTICE?

If you have questions or comments about this notice, you may email us at vdfit2021@gmail.comor by post to:

Virginia Department of Military Affairs
Virginia Defense Force
5001 Waller Road
Richmond, VA 23230
United States